Board Meeting
Date: July 6, 2006
Time: 5:30 – 7:12 p.m.
Location: Shoney’s @ Sycamore View/Summer
Attendance:
Item 1: Meeting Location
Again, the efforts to survey a new meeting location have failed. Either the cost or occupancy requirements have remained unmet.
Item 2: Scholarship Committee Nominations
The nomination committee have submitted 3 names for the Scholarship Committee. However, 2 of the 3 nominees serve on a major ancillary organization. A number of other names were mentioned. This business will be resolved before the meeting on July 10th, with names submitted for nomination before the membership.
Item 3: Summer Picnic
John Schultz reports that St Columba, Gates Pavillion has been obtained for September 9th from 3:00 – 8:00. Attendees are invited to participate in a Home Made Ice Cream Competition. Bring your freezers and get to crankin’.
Item 4: Membership Directory
Thanks to John Schultz for taking all the membership data in that computer language and developing an orderly, alphabetized directory with accompanying bylaws!! This directory will be available during the July 10th meeting for preview and corrections. Those members not attending the meeting will attempt to be contacted by phone to confirm address information. The completed directory will be available at the August meeting.
Item 5: Burns Nicht
The board reviewed the entertainment cost during the past 5 Burns Nichts. With those costs ranging from $1000.00 – 1800.00, it was agreed that Mary Ann Lucas be given discretion to contract the entertainment. The entertainment should perform during the participatory Scottish Dancing. She has obtained a price of $1500.00 plus approximately $200.00 hotel costs, for Smithfield Fair. She will compare this to an offer from Planet Reel. If their offer is equal to or less than $1000.00, she will confirm they entertain us at Burns Nicht.
Item 1: MSSI Marketing Trifold
The board approved development and printing of a trifold, estimated at approximately $100.00. A wonderfully prepared prototype was available for review.
Item 2: Meet-Up Board for Marketing
A local internet accessed board of meetings and activities was introduced as a possibility for a new source of marketing for our organization. The cost is estimated at $12.00/year. It was agreed that the cost be confirmed and approved.
Item 3: Scottish Dancing
The board asked the Scottish dancers to teach dancing for approximately 10-15 minutes after the monthly meetings. John and Kathy Schultz, and Emily Smith agreed.
Item 4: Bartlett Theater
It was proposed that when this 2nd run theater shows the movie, ‘Joyeau Noel’, that the MSSI inquire a rental for our group. The board agreed to pursue this opportunity as it arises.
The meeting was adjourned at 7:12.
Time: 5:30 – 7:12 p.m.
Location: Shoney’s @ Sycamore View/Summer
Attendance:
- Ben Kemker
- John Schultz
- Mary Ann Lucas
- Emily Smith
- John Simmons
- Dena Warth
- Kathy Schultz
Old Business:
Item 1: Meeting Location
Again, the efforts to survey a new meeting location have failed. Either the cost or occupancy requirements have remained unmet.
- Objective: Ongoing
Item 2: Scholarship Committee Nominations
The nomination committee have submitted 3 names for the Scholarship Committee. However, 2 of the 3 nominees serve on a major ancillary organization. A number of other names were mentioned. This business will be resolved before the meeting on July 10th, with names submitted for nomination before the membership.
- Assigned to: Ben Kemker
- Objective: Met
Item 3: Summer Picnic
John Schultz reports that St Columba, Gates Pavillion has been obtained for September 9th from 3:00 – 8:00. Attendees are invited to participate in a Home Made Ice Cream Competition. Bring your freezers and get to crankin’.
- Assigned to: John Schultz
- Objective: Ongoing
Item 4: Membership Directory
Thanks to John Schultz for taking all the membership data in that computer language and developing an orderly, alphabetized directory with accompanying bylaws!! This directory will be available during the July 10th meeting for preview and corrections. Those members not attending the meeting will attempt to be contacted by phone to confirm address information. The completed directory will be available at the August meeting.
- Assigned to: John Schultz
- Objective: Ongoing
Item 5: Burns Nicht
The board reviewed the entertainment cost during the past 5 Burns Nichts. With those costs ranging from $1000.00 – 1800.00, it was agreed that Mary Ann Lucas be given discretion to contract the entertainment. The entertainment should perform during the participatory Scottish Dancing. She has obtained a price of $1500.00 plus approximately $200.00 hotel costs, for Smithfield Fair. She will compare this to an offer from Planet Reel. If their offer is equal to or less than $1000.00, she will confirm they entertain us at Burns Nicht.
- Assigned to: Mary Ann Lucas
- Objective: Ongoing
New Business:
Item 1: MSSI Marketing Trifold
The board approved development and printing of a trifold, estimated at approximately $100.00. A wonderfully prepared prototype was available for review.
- Assigned to: Mary Ann Lucas
- Objective: Met
Item 2: Meet-Up Board for Marketing
A local internet accessed board of meetings and activities was introduced as a possibility for a new source of marketing for our organization. The cost is estimated at $12.00/year. It was agreed that the cost be confirmed and approved.
- Assigned to: Mary Ann Lucas
- Objective: Met
Item 3: Scottish Dancing
The board asked the Scottish dancers to teach dancing for approximately 10-15 minutes after the monthly meetings. John and Kathy Schultz, and Emily Smith agreed.
- Assigned to: Scottish Dancers
- Objective: Met
Item 4: Bartlett Theater
It was proposed that when this 2nd run theater shows the movie, ‘Joyeau Noel’, that the MSSI inquire a rental for our group. The board agreed to pursue this opportunity as it arises.
- Assigned to: The Board
- Objective: Ongoing
The meeting was adjourned at 7:12.